RFTS Flying Club

Operations Rules

Updated May 2007




1.      The Chief Flight Instructor and the Safety Officer will administer the Club safety program and conduct regularly scheduled safety events.

2.      Members are encouraged to participate in FAA sponsored safety programs, such as the Wings Program and FAA Safety Seminars.

3.      Each member is expected to attend scheduled Club safety meetings. The Chief Flight Instructor or Safety Officer must brief members who cannot attend a Club safety meeting prior to their next flight.

4.       The pilot in command is responsible to ensure that the aircraft is airworthy prior to flight. A thorough preflight inspection of the aircraft must be accomplished prior to each departure, including sampling of all fuel sumps, insuring fuel and oil is at a sufficient level for the planned flight plus a 60-minute reserve. The aircraft status and discrepancy sheets must be included in the preflight to determine inspection and maintenance status.

5.      A flight plan must be filed and activated for any flight more than 50 miles from TIW.

6.      Each flight will be properly planned with regard to the latest publications and charts and a complete analysis of the present and forecast weather will be made.

7.      All flights will be limited to Day VFR conditions unless explicitly authorized by RFTS, i.e., a checkout by a Club instructor and logbook signoff authorizing IFR or night flight. Flights that cannot be completed and land at the destination at least ½ hour before sunset will not be started unless the pilot in command is rated and current for night and/or IFR flight.

8.      Club minimums for VFR flight when outside of the local area, i.e., more than 25 miles from TIW, are 2500 foot or better ceiling and five miles or better visibility over the entire route for the flight and return flight.

9.      The aircraft are currently hangared should be returned to the hangar when not in use. Flight controls will be secured by the provided control locks whenever the aircraft is unattended. The aircraft will be chocked and tied down when parked outside either at

TIW or at other airports. Chocks and tie down ropes are available in the Club office.

10. Club aircraft may land only at public, non-restricted airports with paved runways that are at least two thousand five hundred (2500) feet in length. Training flights with Club-approved CFI’s, or use of non-paved or shorter runways may be excepted upon prior approval. Under no circumstances will RFTS Flying Club aircraft use a runway with a length of less than two thousand (2000) feet.

11. The pilot in command will carry on his/her person, and produce upon demand, all certificates required for each flight, i.e., FAA pilot’s certificate, current FAA medical certificate and approved government photo ID.


Reporting Discrepancies and Return to Service

1.      Report each discrepancy on the squawk/discrepancy sheet found in the loose leaf binder in the aircraft.

2.      Clearly state the discrepancy and any trouble shooting performed.

3.      Sign and date each discrepancy.

4.      Discrepancies, except for minor cosmetic items will ground the aircraft. Refer questions to the Club manager or Chief Pilot.

5.      Squawks that are deferrable, or no safety hazard, will be noted on the discrepancy sheet.

6.      Aircraft shall only be returned to service if the squawk is determined to be of no safety hazard, or the squawk has been deferred or resolved.

7.      It is the responsibility of the pilot in command to determine that all squawks have been resolved prior to flight.


Authorized Use:

1.      Only members in good standing of RFTS may be allowed to fly Club aircraft. Flight instruction may only be given by approved RFTS-member CFI’s.(Insurance requirement)

2.      Members must be checked out in each Club aircraft. Checkouts will consist of ground instruction, completion of the Club POH quiz for that aircraft and flight time not less than the time required by the Club insurance. Check out in the G-1000 equipped Cessna 172 and the GNS430 equipped 172 will also require the successful completion of the appropriate King CD/ROM course available on the Club computer.

3.      Non-Club members may not be used as a required crewmember, e.g., safety pilot for instrument practice.(Insurance requirement)

4.      Members must meet the FAA requirements for currency to include “90-day” and current Flight Review prior to initiation of flight. A member who is otherwise FAA current but has not flown a Club aircraft in the previous three (3) months may be required to complete a “currency check-out” flight prior to flying an RFTS aircraft.

Only FAA Certified Flight Instructors who are also current members of the RFTS Flying Club may give dual instruction in Club aircraft.


1.      All flights will be scheduled using the on-line schedule system on the Club website.

2.      The on-line scheduling system will require you to schedule a CFI if you are not checked out in the aircraft requested or are not current in Club aircraft, i.e., no flights in the previous 90 days.

3.      The member is responsible for coordination with the instructor whenever scheduling dual instruction.

4.      The scheduling system notifies the Chief Flight Instructor for every flight that is scheduled. This allows the Chief Flight Instructor to review the proposed flight and contact the member if there is a potential problem with the proposed flight.

5.      There is a 30-minute grace period subsequent to time scheduled by a member for a flight. The aircraft may be released to another member if the scheduled member is more than thirty minutes late.

6.      The aircraft must be returned at the agreed/scheduled time refueled and ready for the next pilot, not later than the time scheduled for the next pilot. For example, a scheduled block of 12-2 PM requires that the aircraft be refueled and completely ready for its next use by 2PM, not landing at 2PM.

7.      The Chief Flight Instructor or his designee must be notified if a member is delayed by weather or otherwise unable to return at the scheduled time. The member will be charged for its return and the minimum daily charges of two hours may be charged along with all other pilot and flight charges if the Club must dispatch another plane and pilot.


Key Control:

1.      Aircraft and hangar keys will be kept in the locked key box when not in use.

2.      The hangars and Club office/training room will be locked when not in use.


International Flights:    

1.      Flights to Mexico are not authorized.

2.      Flights to Canada are authorized but require prior Club permission for each flight.

3.      A valid US Passport is required for re-entry into the US.

4.      Firearms may not be transported for any reason in Club aircraft.

5.      Transport Canada charges for ATC services and such charges shall be paid for by the pilot.


1.      Scheduled maintenance will include 50-hour and 100-hour inspections and oil changes in addition to the FAA required annual inspection. Current maintenance status will be maintained in the loose-leaf binder contained in each aircraft.

2.      Each member is expected/required to record any discrepancies found on an aircraft on the Maintenance Discrepancy form in the aircraft loose-leaf binder.

3.      The Club Maintenance Officer or Chief Flight Instructor is responsible to arrange for unscheduled maintenance to correct noted discrepancies when required.

4.      The aircraft key will be removed from the key box in the event that an aircraft is deadlined and awaiting maintenance.

5.      In the event that a member encounters mechanical difficulties while away from TIW, he/she will call the Maintenance Officer or Chief Flight Instructor to discuss the problem and obtain authorization for repairs. Failure to get authorization may result in less than complete reimbursement for the cost of the repairs.

Fuel Purchase:

1.      Cost of fuel is included in flight charges.

2.      Purchase of fuel by members will be reimbursed upon presentation of a receipt showing number of gallons, price, total paid and the member’s name. Reimbursement for fuel purchased away from TIW may be limited to the current price at TIW.

3.      Aircraft will be fueled after each flight at the self-service pumps at the north end of TIW. Please contact the Club manager or Chief Flight Instructor if the plane has not been refueled for any reason.

4.      Please contact the Club manager or Chief Flight Instructor if you are planning a flight that will require the plane to have less than full tanks for weight and balance purposes


1.      Club members are insured by the Club’s insurance policy provided that they are an active member and meet all FAA regulatory requirements.

2.      The current policy limits are one million dollars total and one hundred thousand dollars per passenger.

3.      Members are responsible for the deductible and/or un-insured portion of any damage that may be caused by their use of RFTS Flying Club aircraft.


1.      A minimum daily charge equal to two hours rental will be charged for each day (8AM to 6PM) that an aircraft is away from TIW

2.      Each pilot must keep an accurate record of flight times and fuel purchased (receipts must be obtained to receive reimbursement) and will turn in this information to the Club at the conclusion of the flight. The start and stop times for each flight as shown on the Hobbs meter will be recorded in the loose leaf binder in each aircraft. In case the Hobbs meter is between numbers, the next higher figure will be used.

3.       Members are responsible for payment of any landing, take-off, parking, tie-down or hangar charges while away from TIW. Please ensure that any charges are paid at the time if at all possible.

4.      Transport Canada charges for flight in Canadian airspace received by the Club will be forwarded to the member responsible for payment directly to Canadian authorities. If more than one member is responsible for Transport Canada charges, the Club will pay the charge and bill each member their pro rata share of the charge.

5.      All fees and charges will be paid in advance or upon completion of the flight unless the Club has approved prior arrangements. All “billed amounts” are due and payable by the 15th day of the month following the month in which they were incurred, e.g., flights made on the 1st and 31st of January must be paid for by the 15th of February. Interest charges will accrue and flight privileges may be suspended for overdue accounts. Failure to pay said fees and charges may result in the collection of such fees and charges being placed in the hands of an attorney. The member will be responsible to pay any reasonable collection or attorney’s fees.



I have read and agree to abide by the rules and policies of the RFTS Flying Club.




Date:         Signature:


Pilot’s License #:                                            Printed name: